The default mode for the Tape Chart is Availability Search. When in this mode, users can click on any cell in the grid and either open another screen with more information about that cell, or initiate a new reservation by clicking on an empty cell.
The main sections of the screen:
- Search Filter
- Inventory (Properties/Room Classes)
- Nightly Rate
- Availability Rules
- Unassigned Rooms
- Operational Statistics
By providing the required serch criteria and clicking on 'Search', users can see all of the available inventory be highlighted and the rates updated per the criteria provided. After the search results are returned, users can further filter the search results by hiding all rooms which are not available or do not meet the search criteria.
Inventory (Properties/Room Classes)
All of the rooms are grouped into Room Classes which, in turn, are grouped into Properties. Each property can be collapsed by clicking on the icon. Initially 11 days are presented, including the day prior to the current date, however, a 30 day view is available by selecting between the two toggle buttons . Clicking on either the Property Name or Room Class launches the Property or Room Class details page, respectively.
The appropriate rate is calculated in real time and overlayed for each Room Class, for each day in the grid. The rates quoted change depending on the rates which are available for the criteria searched. Clicking on the quoted rate launches the Rate Details in a popup.
Any applicable Availability Rules are indicated below each Room Class to which they are applicable, in pink on the dates on which they are in effect. Possible Rules types are as follows: Minimum Stay, No Check In and No Check Out. Minimum Stay rules will also include a numerical value to indicate the number of nights required. Also, multiple rules can be in effect on the same day and in the case of conflicting rules, the more restrictive scenario is enforced. For instance, if both a 3 night minimum and 4 night minimum are in effect on the same date for the same Room Class, then the 4 night minimum will be enforced. The Rules can be hidden by using the toggle buttons in the top right corner of the screen.
Reservations which have been sold, but do not have a room assigned are tallied under each Room Class, if applicable in the row labeled "Unassigned".
The number of Rooms Available and Occupancy % are available for each property and again across all properties at the bottom of the screen. The statistics can be hidden by using the toggle buttons in the top right corner of the screen.
Each Reservation Status is indicated by a different color/border combination. Additionally, Groups are indicated by different shade of blue. The Legend can be hidden by using the toggle buttons in the top right corner of the screen.
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